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Complete Time Management Material & Project
Personnel Subarea Grouping for Work Schedules
A personnel subarea grouping for work schedules is a grouping of personnel
subareas with the same work schedule rules.
One or more groupings for work schedules can form a personnel subarea grouping
for daily work schedules.
Use
The personnel subarea grouping for work schedules, the Holiday ID and the
Employee subgroup grouping for work schedules form a key for the work schedule
rule.
This allows you to define different organizational groups for work schedules within
the same public holiday calendar, for example.
Examples
The work schedule rule Flextime for personnel subareas 0001 and 0002 should be
identical. They are both assigned grouping 01. The work schedule rule Flextime for
personnel subarea 0003 should be assigned different values. Grouping 02 is
therefore allocated to personnel subarea 0003.
Personnel Subarea Grouping for Daily Work Schedules
The personnel subarea grouping for daily work schedules and the daily work
schedule field form the key to identifying a daily work schedule.
Use
You can group personnel subareas which work according to the same daily work
schedules, period work schedules and break schedules.
If you group personnel subareas, you do not have to create daily work schedules for
each personnel subarea individually.
Dependencies
The personnel subarea grouping for daily work schedules is set when you customize
the system and is based on the personnel subarea grouping for work schedules.
A personnel subarea grouping for work schedules is a grouping of personnel
subareas with the same work schedule rules.
One or more groupings for work schedules can form a personnel subarea grouping
for daily work schedules.
Use
The personnel subarea grouping for work schedules, the Holiday ID and the
Employee subgroup grouping for work schedules form a key for the work schedule
rule.
This allows you to define different organizational groups for work schedules within
the same public holiday calendar, for example.
Examples
The work schedule rule Flextime for personnel subareas 0001 and 0002 should be
identical. They are both assigned grouping 01. The work schedule rule Flextime for
personnel subarea 0003 should be assigned different values. Grouping 02 is
therefore allocated to personnel subarea 0003.
Personnel Subarea Grouping for Daily Work Schedules
The personnel subarea grouping for daily work schedules and the daily work
schedule field form the key to identifying a daily work schedule.
Use
You can group personnel subareas which work according to the same daily work
schedules, period work schedules and break schedules.
If you group personnel subareas, you do not have to create daily work schedules for
each personnel subarea individually.
Dependencies
The personnel subarea grouping for daily work schedules is set when you customize
the system and is based on the personnel subarea grouping for work schedules.
Work Break Schedule
A work break schedule stipulates when employees can take breaks, and how long the breaks may last.
It can specify any number of breaks within the employee's planned working time, and a maximum of four overtime breaks (outwith the planned working
time).
Start of break
The fields Start of break and End of break specify the interval which includes the paid and/or unpaid break period.
Previous Day Indicator
The previous day indicator in Time Management indicates that the record should be assigned to the previous day. It is relevant mainly to daily work
schedules which bridge two calendar days (e.g. 22:00 - 06:00).
Use
You only use the previous day indicator if you record time data with clock times. The daily work schedule assigned to the employee always applies to
the day on which the start time lies in this case.
The information provided by the previous day indicator is therefore of central importance. There is no other way for the system to assign a record
which has a start time a day later than the start time in the personal work schedule to the correct daily work schedule.
Planned working time 22:00 - 06:00
Record entered 02:00 - 05:00 -> previous day indicator is set
Examples
The daily work schedule NIGHT 2 comprises a planned working time of 22:00 through 06:00. An employee works the night from December 14 to
December 15, and works a substitution for his/her foreman from 02:00 through 04:00.
The previous day indicator was not set when the substitution was recorded. The substitution is therefore assigned to December 15 instead of
December 14. This can lead to the following problems, for example:
A work break schedule stipulates when employees can take breaks, and how long the breaks may last.
It can specify any number of breaks within the employee's planned working time, and a maximum of four overtime breaks (outwith the planned working
time).
Start of break
The fields Start of break and End of break specify the interval which includes the paid and/or unpaid break period.
Previous Day Indicator
The previous day indicator in Time Management indicates that the record should be assigned to the previous day. It is relevant mainly to daily work
schedules which bridge two calendar days (e.g. 22:00 - 06:00).
Use
You only use the previous day indicator if you record time data with clock times. The daily work schedule assigned to the employee always applies to
the day on which the start time lies in this case.
The information provided by the previous day indicator is therefore of central importance. There is no other way for the system to assign a record
which has a start time a day later than the start time in the personal work schedule to the correct daily work schedule.
Planned working time 22:00 - 06:00
Record entered 02:00 - 05:00 -> previous day indicator is set
Examples
The daily work schedule NIGHT 2 comprises a planned working time of 22:00 through 06:00. An employee works the night from December 14 to
December 15, and works a substitution for his/her foreman from 02:00 through 04:00.
The previous day indicator was not set when the substitution was recorded. The substitution is therefore assigned to December 15 instead of
December 14. This can lead to the following problems, for example:
- Collisions with substitutions on the following day.
- The substitution not being taken into account in payroll, as the following day is a Saturday and the employee does not have to work on
Saturdays.
Unpaid Break Period
The unpaid break period is part of the break which is not remunerated.
The unpaid break period does not have to be the same as the interval defined by the Start of break and End of break fields.
Use
You can enter the unpaid break period in this field.
Please note: If you do not enter the Unpaid break period or the Paid break period, the system takes the interval specified by the Start of break
and End of break fields as the unpaid break period.
The unpaid break period is recorded as a decimal value.
10:15am to 10:30am is equal to 0.25 industry hours.
Examples
You have defined the break interval as 12 noon to 2pm. The employee has a 1-hour lunch break during this time, of which a half hour is paid and
the rest is unpaid. Enter 0.5 in the Unpaid break period and in the Paid break period field.
Break after hours
In this field, you can enter the number of hours the employee should work before taking a break.
In the standard SAP system, the starting point (i.e. the time to which this number of hours is added) is the start of planned working time as
stipulated in the daily work schedule. You can change the default starting point in time evaluation using function DYNBR.
Procedure
The start of planned working time is 8 a.m. for the daily work schedule
DWS1. Employees can take a break after 2 hours, i.e. at 10 a.m.
You want to use the same work break schedule for DWS2. The start of planned working time is 9 a.m. in this case. The first break for DWS2
starts at 11 a.m.
Reference time for dynamic break
You can use this field to determine the position of the dynamic breaks in the daily work schedule.
Dynamic breaks are breaks for which there are no start or end times in the work break schedule. Instead, a number of hours is specified in the
After hours field. This number forms the basis for calculating the position of the break.
Use
In the standard, the reference time to which this number of hours is added is the planned working time in the daily work schedule. In time
recording, however, the planned working hours are calculated according to the normal working time if it is a daily work schedule for flextime. All
breaks within the normal working time are taken into account.
This means that if a daily work schedule for flextime has a generous flextime frame, dynamic breaks may lie outside of the normal working time and
therefore not be taken into account when the planned working hours are calculated.
Use the Reference time for dynamic break field to determine whether dynamic breaks should be determined on the basis of the planned working
time or the normal working time.
Example
Planned working time (flextime frame) 00:00-24:00
Normal working time 08:00-15:30
Break 0.5 hours after 3 hours
It is clear from the above example that if the break referred to the planned working time, it would not be taken into account when calculating the
planned working hours in order to determine the position of the break.
The planned working hours would be 7.5 instead of 7. You can make sure that the break is taken into account by entering N for normal working
time in the Reference time for dynamic break field.
Dependencies
An entry in this field only affects time recording. Function DYNBR provides similar functionality within time evaluation.
Break type 1
You can use the break type to indicate which breaks should be imported by the time evaluation program, and which should be the default breaks
in infotype 2005, Overtime.
Please flag the default breaks in infotype 2005, Overtime, as follows: Breaktype1 "0".
Break type 2
You can use the break type to indicate which breaks should be imported by the time evaluation program.
Sequence Number
You can enter a sequential number in this field.
Use
A daily work schedule selection rule can consist of several individual rules. The individual rules are numbered sequentially.
The system works through the rules sequentially until it finds one which is appropriate.
Please note: Subsequent rules are not processed.
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