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Complete Time Management Material & Project
Time Data Recording and Administration
In this section, you make all the settings necessary to allow you to record
working times for individual employees. This includes absences such as illness,
leave, substitutions, overtime, and so on.
You define a status for Time Management which indicates whether all
attendances are recorded for an employee, or only exceptions to the work
schedule.
You also determine how the system should react if working time data is entered
which overlaps with existing data (for example, if an illness record overlaps with
a leave record).
Absences
In this section, you store all information required for defining and recording
absences.
Absences are paid or unpaid planned working times during which the employee
has not worked. They therefore represent an deviation to the employee's work
schedule. See also the section on Work Schedule Rules and Work Schedules.
Attendance or Absence Type
Each form of attendance and absence is represented by an attendance/
absence type, which describes the attendance or absence in more detail.
Use
An employee's incapacity to work, leave, release from work, and so on can be
described in more detail by a range of absence types. The system uses the
absence types to determine the payment relevance of the absence and its
effects on statistics and reserves, for example.
Attendance types are primarily used to document employees' work, and
typically describe the type of activity.
In this section, you make all the settings necessary to allow you to record
working times for individual employees. This includes absences such as illness,
leave, substitutions, overtime, and so on.
You define a status for Time Management which indicates whether all
attendances are recorded for an employee, or only exceptions to the work
schedule.
You also determine how the system should react if working time data is entered
which overlaps with existing data (for example, if an illness record overlaps with
a leave record).
Absences
In this section, you store all information required for defining and recording
absences.
Absences are paid or unpaid planned working times during which the employee
has not worked. They therefore represent an deviation to the employee's work
schedule. See also the section on Work Schedule Rules and Work Schedules.
Attendance or Absence Type
Each form of attendance and absence is represented by an attendance/
absence type, which describes the attendance or absence in more detail.
Use
An employee's incapacity to work, leave, release from work, and so on can be
described in more detail by a range of absence types. The system uses the
absence types to determine the payment relevance of the absence and its
effects on statistics and reserves, for example.
Attendance types are primarily used to document employees' work, and
typically describe the type of activity.
Example
Inability to work:
Attendances:
Inability to work:
- Illness with certificate (paid)
- Illness without certificate (unpaid)
- Industrial accident
- Accident en route to work
- Accident not work-related
Attendances:
- Overtime hours
- Business trip
- Works council activity
Reaction indicator when first day is a day
off
This indicator determines the reaction of the system if you
enter a period of absence or attendance where the first day
is a day off according to the work schedule.
There are a number of possible system reactions. Choose
one by assigning the appropriate indicator.
Permitted indicators are:
1. E entry is rejected and an error message is issued
2. W entry is accepted with a warning message
3. I entry is accepted and the user is informed of the
circumstances
4. Blank entry is accepted and no warning message is
issued
Minimum duration in days
The Minimum duration in days defines the minimum permitted duration of an attendance or absence.
Attendances and absences that are allowed to last for less than one workday are assigned the indicator 000 . Attendances and absences
that are to be rejected by the system if they are shorter than one day are denoted by an indicator greater than or equal to 001.
Dependencies
In the Unit field, you determine which of the three durations in days should be used for the validation.
Unit for minimum/maximum number of days
The system determines three different durations in days for each absence or attendance:
- Calendar days
- Attendance or absence days
- Payroll days
The validation of the duration of the absence or attendance, determined by the mimimum and maximum number of days fields, relates to
the unit specified.
Indicates whether a second date is required
The validity period of a data record can be determined in the initial screen for time data or master data.
If you activate the End date obligatory field, you must specify the end date of an attendance or absence record in create and copy mode.
Use
Certain attendance and absence data has a great influence on the further processing of employee data. An incorrect validity period, for
example, can have far-reaching consequences.
The validity period is usually generated automatically for SAP infotypes. If you activate this field, you ensure that validity periods are
always modified accordingly. The administrator must enter the end date of the attendance or absence record on the Time data or master
data menu.
If the field is not activated, the values are taken from the Infotypes view (V_T582A).
Attendance or absence indicator
'A' = Absence
'P' = Attendance
Screen for Recording Absences or Attendances
By specifying the screen number for an attendance or absence type, you
determine which screen is used for entering, displaying and maintaining
records.
The following screens are currently available:
Absences:
- 2000 Absences (general)
- 2001 Quota deduction
- 2002 Work incapacity (Germany)
- 2003 Maternity protection
- 2004 Military service
- 2005 Work incapacity (Netherlands)
- 2008 Work incapacity (general)
Attendances:
- 2050 Quota deduction
- 2051 No quota deduction
Absence type grouping to determine daily WS variants
This grouping is used to determine daily work schedule variants.
In the view Daily Work Schedule Rules for Absence Recording (V_550X_B), you can specify that certain daily work schedule variants are
selected for absence counting on the basis of the grouping.
Time constraint class
The time constraint class is used to check for collisions between Time Management infotypes (2001 to 2012). It allows you to specify
different regulations for checking for collisions between individual subtypes.
The views Time Constraint Reaction to Time Management Infotypes (V_554Y_B) and Global Time Constraint Reaction (V_T554Y) contain rules
for the collision check.
Check end date of attendance/absence
When an attendance or absence is entered, the attendance or absence type for the start date is read. In this field, you specify whether the
end date of the attendance or absence must be within the validity period of the attendance or absence type.
'A' = Absence
'P' = Attendance
Screen for Recording Absences or Attendances
By specifying the screen number for an attendance or absence type, you
determine which screen is used for entering, displaying and maintaining
records.
The following screens are currently available:
Absences:
- 2000 Absences (general)
- 2001 Quota deduction
- 2002 Work incapacity (Germany)
- 2003 Maternity protection
- 2004 Military service
- 2005 Work incapacity (Netherlands)
- 2008 Work incapacity (general)
Attendances:
- 2050 Quota deduction
- 2051 No quota deduction
Absence type grouping to determine daily WS variants
This grouping is used to determine daily work schedule variants.
In the view Daily Work Schedule Rules for Absence Recording (V_550X_B), you can specify that certain daily work schedule variants are
selected for absence counting on the basis of the grouping.
Time constraint class
The time constraint class is used to check for collisions between Time Management infotypes (2001 to 2012). It allows you to specify
different regulations for checking for collisions between individual subtypes.
The views Time Constraint Reaction to Time Management Infotypes (V_554Y_B) and Global Time Constraint Reaction (V_T554Y) contain rules
for the collision check.
Check end date of attendance/absence
When an attendance or absence is entered, the attendance or absence type for the start date is read. In this field, you specify whether the
end date of the attendance or absence must be within the validity period of the attendance or absence type.
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