HR Standard Reporting tools

To enable you to report on HR data, the R/3 System provides you with numerous standard

reports.

Reporting Tools

HIS : Reporting tool that gives you easy access to existing reports
InfoSet Query : Enables to create your own reports, with no programming skills
SAP Query : Enables to create your own reports, with no programming skills

InfoSet Query:

You can use InfoSet Query to report on data from Human Resources (HR) by using InfoSets

based on HR logical databases (PNP, PCH, PAP).

InfoSet Query is used in HR to create reports to meet requirements that are not satisfied by

standard reports. By selecting selection fields and output fields, you can access data stored

anywhere within the Human Resources System. You do not require programming skills to create

reports using InfoSet Query.

InfoSet Query supports two types of reporting:

For ad-hoc reporting
For query development

InfoSet Query has been integrated with HR information systems to enable you to perform ad-hoc

reporting; that is, you can create and save queries in the standard query area. However, there is

no transport link to the Workbench Organizer. In this context, InfoSet Query is known in HR as

Ad Hoc Query.

There are two ways of using InfoSet Query in HR:

With object selection

Before data is output, a set of objects is selected for which you can output data as required. You can edit the selected set of objects before output. For example, you can display the list of objects, display details on individual objects, and use the set of objects as a new reporting set, or relate two sets to each other.This method of working has the advantage of good system performance because objects are selected using a selection routine that is particularly suitable for Human Resources.

In basic mode (object selection is switched off)

In basic mode, the report’s list of results is output immediately without a hit list being generated

first.

This method of working has the advantage of enabling you to use all InfoSet fields for selection

purposes. Working with object selection restricts these options.

The following sections describe how to work with object selection. Always use object selection to

create reports for HR. If you require further information on how to work with InfoSet Query in

basic mode

Integration

You can use InfoSet Query to continue processing and report on sets of persons selected

using Manager’s Desktop or HIS. You can start InfoSet Query directly from these

applications. The selected set of persons is transferred to InfoSet Query as a reporting set.
You can branch from InfoSet Query to general reporting. In this case, you only use the first

InfoSet Query level, that is, you select an object set. To report on this hit list, you use a

standard report.
You can enhance queries created using InfoSet Query by adding features that are only

supported by SAP Query. If you require further information.

Features

If object selection is switched on, working with InfoSet Query consists of two steps:

In the first step, you select a set of objects (= hit list) in accordance with selection criteria

that you can specify as required. You can then process the hit list. You can also use InfoSet

Query to create two hit lists. You can add them together, subtract one from the other, or

use them to create intersections.

In the second step, you output data as required for the objects selected in the first step.

You can display and forward reporting results using the following options: you can choose a

type of output list (basic list, statistics, or ranked list), and you can determine how data is

output to the full screen (for example, SAP List Viewer, standard list, spreadsheet, word

processing). On the InfoSet Query screen, data is always output to SAP List Viewer.

Furthermore, the preview of output includes formatting options such as summation and

sorting.
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