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PAYROLL Complete Functional
Define Date Modifiers
In this step, you define, if required, date modifiers for your payroll areas. You need various date modifiers if,
in your enterprise, you want to define several different payment dates for various payroll areas to which you
assign the same period parameters (for example, the parameter monthly).
If you use the same payment date for all your payroll areas, you do not need to make any settings in this
step.
Example
In your enterprise, payroll is run monthly. You want the payment date for pensioners to be the first day of
the month, for industrial workers the 15th, and for salaried employees the 25th. You specify the following
date modifiers:
Date modifier Description
01 Payment date on 1st day of the month
02 Payment date on 15th day of the month
03 Payment date on 25th day of the month
Requirements
You have decided whether you want to define different payment dates for payroll areas for which you run
payroll with the same periodicity.
Standard settings
The standard system contains the entry 00 (Standard modifier).
Recommendation
Define as few date modifiers as possible. Do not delete the standard modifier. You can, if necessary, change
the text of the standard modifier.
Activities
For each date modifier that you want to define, make the following settings:
1. In the Date modifier field, enter a two-character numerical key of your choice.
2. In the Description field, enter a text for the data modifier.
3. Save your entries.
Further notes
The data modifier is only a means of differentiation allowing you to define different payment dates for various
employee groups. You define the payment date itself in the step Generate Payroll Periods , which is also in
this section of the Implementation Guide (IMG). In that step, you generate the payroll periods with payment
dates separately for each combination of period parameter and date modifier that you have assigned to a
payroll area.
In this step, you define, if required, date modifiers for your payroll areas. You need various date modifiers if,
in your enterprise, you want to define several different payment dates for various payroll areas to which you
assign the same period parameters (for example, the parameter monthly).
If you use the same payment date for all your payroll areas, you do not need to make any settings in this
step.
Example
In your enterprise, payroll is run monthly. You want the payment date for pensioners to be the first day of
the month, for industrial workers the 15th, and for salaried employees the 25th. You specify the following
date modifiers:
Date modifier Description
01 Payment date on 1st day of the month
02 Payment date on 15th day of the month
03 Payment date on 25th day of the month
Requirements
You have decided whether you want to define different payment dates for payroll areas for which you run
payroll with the same periodicity.
Standard settings
The standard system contains the entry 00 (Standard modifier).
Recommendation
Define as few date modifiers as possible. Do not delete the standard modifier. You can, if necessary, change
the text of the standard modifier.
Activities
For each date modifier that you want to define, make the following settings:
1. In the Date modifier field, enter a two-character numerical key of your choice.
2. In the Description field, enter a text for the data modifier.
3. Save your entries.
Further notes
The data modifier is only a means of differentiation allowing you to define different payment dates for various
employee groups. You define the payment date itself in the step Generate Payroll Periods , which is also in
this section of the Implementation Guide (IMG). In that step, you generate the payroll periods with payment
dates separately for each combination of period parameter and date modifier that you have assigned to a
payroll area.
Define Date Modifiers
Check Payroll Area
In this step, you set up the required payroll areas for your enterprise. If you have already set up all your payroll areas (in
Customizing for Personnel Administration under Organizational Data -> Organizational Assignment -> Create Payroll Areas ),
you only need to check them in this step.
For each newly created payroll area, you must create a corresponding payroll control record.
Example
You define one payroll area for salaried employees and one for industrial workers. You then create your own payroll control
record for each of these payroll areas.
Requirements
In this section of the Implementation Guide, you have checked the period parameters for payroll in the step Define Period
Parameters, and if required, defined your own period parameters.
Standard settings
The standard system contains the payroll areas for the usual employee groupings in various countries.
Recommendation
Obtain an overview of the employee groups for which you want to run payroll separately. When taking this decision, consider
the following:
Activities
1. Check the payroll areas in the standard system, and if required, specify your own payroll areas. Proceed as follows:
In this step, you set up the required payroll areas for your enterprise. If you have already set up all your payroll areas (in
Customizing for Personnel Administration under Organizational Data -> Organizational Assignment -> Create Payroll Areas ),
you only need to check them in this step.
For each newly created payroll area, you must create a corresponding payroll control record.
Example
You define one payroll area for salaried employees and one for industrial workers. You then create your own payroll control
record for each of these payroll areas.
Requirements
In this section of the Implementation Guide, you have checked the period parameters for payroll in the step Define Period
Parameters, and if required, defined your own period parameters.
Standard settings
The standard system contains the payroll areas for the usual employee groupings in various countries.
Recommendation
Obtain an overview of the employee groups for which you want to run payroll separately. When taking this decision, consider
the following:
- Whether you want to run payroll at different times for different employee groups (for example, salaried employees,
industrial employees) - How you want to differentiate between payroll areas for reporting purposes.
Activities
1. Check the payroll areas in the standard system, and if required, specify your own payroll areas. Proceed as follows:
- a) In the Payroll area field, enter a two-character key of your choice.
b) Enter a Payroll area text.
c) Assign a Period parameter to the payroll area.
d) In the Run payroll field, specify whether payroll is to be run for the payroll area.
e) If payroll areas with the same period parameters are to have different payment days, you assign different date
modifiers to the payroll areas.
f) Save your entries.
- a) In the Payroll Control Record screen, enter the key for the newly created payroll area in the Payroll area field and
choose Create.
b) In the Payroll period field, enter a period number that is one digit lower than the period number for which you want
to run payroll.
When you run payroll for the first time, the system raises the period number of the in the payroll control record by one.
c) Specify the earliest period for retroactive accounting.
d) Save your entries.
Check Payroll Area
Generate Payroll Periods
In this step, you use the report RPUCTP00 (Generate Payroll Periods) to generate the date specifications for a selected
period for the payroll periods that are to be valid in your system. For each period parameter that is assigned to a payroll
area, the system requires the following date specifications:
When you execute the report RPUCTP00, the system creates these dates according to the data that you enter in the
report's selection screen.
Example
You generate the payroll periods for the period parameters monthly for the years 1999 to 2004. The start and end dates
of the periods should be the same as the start and end dates of the calendar months. The periods' payment dates
should be three days before the end of the period.
Requirements
In the step Check Payroll Area, which is in this section of the Implementation Guide (IMG), you have assigned a period
parameter to all the payroll areas.
Standard settings
There are no entries in the standard system.
Recommendation
Generate the payroll periods for several years in advance.
Activities
1. In the selection screen of the report, enter the required data and run the report.
2. Check the date specifications that the system has generated for the payroll periods and the payment dates.
Further notes
You must run the report separately for each combination of period parameter and date modifier that is assigned to a
payroll period.
In this step, you use the report RPUCTP00 (Generate Payroll Periods) to generate the date specifications for a selected
period for the payroll periods that are to be valid in your system. For each period parameter that is assigned to a payroll
area, the system requires the following date specifications:
- Start date and end date of each payroll period
- Payment date of each payroll period
When you execute the report RPUCTP00, the system creates these dates according to the data that you enter in the
report's selection screen.
Example
You generate the payroll periods for the period parameters monthly for the years 1999 to 2004. The start and end dates
of the periods should be the same as the start and end dates of the calendar months. The periods' payment dates
should be three days before the end of the period.
Requirements
In the step Check Payroll Area, which is in this section of the Implementation Guide (IMG), you have assigned a period
parameter to all the payroll areas.
Standard settings
There are no entries in the standard system.
Recommendation
Generate the payroll periods for several years in advance.
Activities
1. In the selection screen of the report, enter the required data and run the report.
2. Check the date specifications that the system has generated for the payroll periods and the payment dates.
Further notes
You must run the report separately for each combination of period parameter and date modifier that is assigned to a
payroll period.
Generate Payroll Periods
Generate Calendar for Cumulations
In this step, you use the report RPUCTP10 (Generate calendar for cumulations and deductions) to define the
assignment of payroll periods, which you created in the previous step, to time intervals for cumulations and
deductions (for example, monthly, quarterly, half-yearly or yearly). The system requires this assignment to:
How the assignment is made depends on whether there is a specific date for the payroll period in the
corresponding time interval. You can specify which date the assignment is to be based on:
Requirements
You have generated payroll periods in the previous step in the Implementation Guide (IMG).
Standard settings
No entries are available in the standard system.
Recommendation
Generate the calendar for cumulations and deductions for the same period as you did for the payroll periods.
Activities
1. In the selection screen of the report, enter the required data and run the report.
2. Check the following points in the log:
Further notes
You must generate the calendar separately for each combination of period parameters and date modifiers that
is assigned to a payroll area
In the Determine period number field, you must enter the same value that you entered in the previous step on
the selection screen of report RPUCTP00 (Generate Payroll Periods).
In this step, you use the report RPUCTP10 (Generate calendar for cumulations and deductions) to define the
assignment of payroll periods, which you created in the previous step, to time intervals for cumulations and
deductions (for example, monthly, quarterly, half-yearly or yearly). The system requires this assignment to:
- Calculate cumulations correctly
- Distribute deductions amongst payroll periods correctly
How the assignment is made depends on whether there is a specific date for the payroll period in the
corresponding time interval. You can specify which date the assignment is to be based on:
- Start date of the payroll periods
- End date of the payroll periods
- Payment date
Requirements
You have generated payroll periods in the previous step in the Implementation Guide (IMG).
Standard settings
No entries are available in the standard system.
Recommendation
Generate the calendar for cumulations and deductions for the same period as you did for the payroll periods.
Activities
1. In the selection screen of the report, enter the required data and run the report.
2. Check the following points in the log:
- Are the time intervals for cumulations and deductions correct?
- Are the payroll periods the same in both tables in which the report entries were made?
Further notes
You must generate the calendar separately for each combination of period parameters and date modifiers that
is assigned to a payroll area
In the Determine period number field, you must enter the same value that you entered in the previous step on
the selection screen of report RPUCTP00 (Generate Payroll Periods).
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