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Create Purchase Order ME21N
Idea
Use this procedure to create a Purchase Order. While there are many different types of Purchase Orders that can
be created (using different document types) this document addresses the following types:
· Standard PO
Use this document type (NB) to procure standard Catalog and Non-Catalog materials. This document type is
subject to an approval release strategy depending on total dollar value.
· Stock Transport Order
Use this document type (UB) to create a Purchase Order where the supplying vendor is another DTE plant. This
document type is subject to an approval release strategy depending on total dollar value.
· Emergency Purchase Order
Use this document type (ZEPO) to create an emergency Purchase Order. This document type is not subject to an
approval release strategy.
· Consignment Purchase Order
Use this document type (ZCON) to create a vendor consignment Purchase Order. This document type is subject
to an approval release strategy.
· Vendor Managed Inventory Purchase Order (ZVMI)
Use this document type (ZVMI) to create a Purchase Order for materials subject to Vendor Managed Inventory.
This document type is subject to an approval release strategy.
This document demonstrates how to create a Standard Purchase Order for both a Catalog item and a Non-
Catalog item. Please note that the screens and field selection for an Emergency Purchase Order and a
Consignment Purchase Order are identical to that of a Standard PO. When creating a Stock Transport Order, the
only difference is that the “Vendor” field becomes the “Supplying plant” field.
Menu Path
Use the following menu path(s) to begin this transaction:
· Logistics >> Materials Management >> Purchasing >> Purchase Order >> Create >> ME21N -
Vendor/Supplying Plant Known
Procedure
Idea
Use this procedure to create a Purchase Order. While there are many different types of Purchase Orders that can
be created (using different document types) this document addresses the following types:
· Standard PO
Use this document type (NB) to procure standard Catalog and Non-Catalog materials. This document type is
subject to an approval release strategy depending on total dollar value.
· Stock Transport Order
Use this document type (UB) to create a Purchase Order where the supplying vendor is another DTE plant. This
document type is subject to an approval release strategy depending on total dollar value.
· Emergency Purchase Order
Use this document type (ZEPO) to create an emergency Purchase Order. This document type is not subject to an
approval release strategy.
· Consignment Purchase Order
Use this document type (ZCON) to create a vendor consignment Purchase Order. This document type is subject
to an approval release strategy.
· Vendor Managed Inventory Purchase Order (ZVMI)
Use this document type (ZVMI) to create a Purchase Order for materials subject to Vendor Managed Inventory.
This document type is subject to an approval release strategy.
This document demonstrates how to create a Standard Purchase Order for both a Catalog item and a Non-
Catalog item. Please note that the screens and field selection for an Emergency Purchase Order and a
Consignment Purchase Order are identical to that of a Standard PO. When creating a Stock Transport Order, the
only difference is that the “Vendor” field becomes the “Supplying plant” field.
Menu Path
Use the following menu path(s) to begin this transaction:
· Logistics >> Materials Management >> Purchasing >> Purchase Order >> Create >> ME21N -
Vendor/Supplying Plant Known
Procedure
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1. Start the transaction using the menu path or transaction code ME21N.
2. Perform one of the following:
If Go To
You are going to create a Purchase Order manually from scratch Step 9
You are going to create a Purchase Order with reference to a Requisition, an existing Purchase Order, a
Quote, etc. Next step
3. Click Document overview on
If Go To
You are going to create a Purchase Order manually from scratch Step 9
You are going to create a Purchase Order with reference to a Requisition, an existing Purchase Order, a
Quote, etc. Next step
3. Click Document overview on
4. Click the button.
5. Select the type of document from which you wish to create the Purchase Order.
5. Select the type of document from which you wish to create the Purchase Order.
7. The data will display based on the criteria you entered. When you have found the correct
document you can click on the document to adopt the entire document or you can just click on one
of the line items if you only want to adopt the data from one line item.
8. Click the Adopt button once you have highlighted the document (or specific line item) you
wish to use to create your Purchase Order. The Purchase Order will populate the fields it is able to
from the document you selected. Make sure you validate all of the data that is pulled over in the
following steps.
document you can click on the document to adopt the entire document or you can just click on one
of the line items if you only want to adopt the data from one line item.
8. Click the Adopt button once you have highlighted the document (or specific line item) you
wish to use to create your Purchase Order. The Purchase Order will populate the fields it is able to
from the document you selected. Make sure you validate all of the data that is pulled over in the
following steps.
9. At the Header level, complete/review the following fields:
Field Name Standard PO (Document Type)
R/O/C R
Description Identifier allowing differentiation between the different kinds of purchase orders in the SAP system. From
the drop-down menu select the proper document type.Example: Standard PO
Field Name Vendor
R/O/C R
Description Number and name of the vendor (external supplier) or supplying plant from which the materials are to be
procured. Enter the vendor number and both the name and number will display.Example: 800089
If you are doing a Stock Transport Order (by choosing Document Type “Stock transport ord.”), note that the main
difference between it and a regular purchase order is that the “Vendor” field becomes the “Supplying plant” field. In
stock transfer processing, goods are procured and supplied within a company. One plant orders the goods internally
from another plant (receiving plant/issuing plant). The goods are procured with a special type of purchase order -
the stock transport order.
Field Name Standard PO (Document Type)
R/O/C R
Description Identifier allowing differentiation between the different kinds of purchase orders in the SAP system. From
the drop-down menu select the proper document type.Example: Standard PO
Field Name Vendor
R/O/C R
Description Number and name of the vendor (external supplier) or supplying plant from which the materials are to be
procured. Enter the vendor number and both the name and number will display.Example: 800089
If you are doing a Stock Transport Order (by choosing Document Type “Stock transport ord.”), note that the main
difference between it and a regular purchase order is that the “Vendor” field becomes the “Supplying plant” field. In
stock transfer processing, goods are procured and supplied within a company. One plant orders the goods internally
from another plant (receiving plant/issuing plant). The goods are procured with a special type of purchase order -
the stock transport order.
10. At the Header level, complete/review the following fields under the “Org data” tab:
Field Name Purchasing Org.
R/O/C R
Description Description of the Purchasing Org. A purchasing organization procures materials and
services, negotiates conditions of purchase with vendors, and is responsible for such transactions.
Example: 1000
Field Name Purch. Group.
R/O/C R
Description Description of the Purch. Group. Key for a buyer who is responsible for certain purchasing
activities.Example: A01
Field Name Company Code.
R/O/C R
Description Description of the Company Code. The company code is an organizational unit within
financial accounting.Example: 0202
Field Name Purchasing Org.
R/O/C R
Description Description of the Purchasing Org. A purchasing organization procures materials and
services, negotiates conditions of purchase with vendors, and is responsible for such transactions.
Example: 1000
Field Name Purch. Group.
R/O/C R
Description Description of the Purch. Group. Key for a buyer who is responsible for certain purchasing
activities.Example: A01
Field Name Company Code.
R/O/C R
Description Description of the Company Code. The company code is an organizational unit within
financial accounting.Example: 0202
11. At the Header level, complete/review the following fields under the “Delivery/Invoice” tab:
Field Name R/O/C Description
Payment terms O Key for defining payment terms composed of cash discount percentages and payment periods.
Incoterms O Commonly-used trading terms that comply with the standards established by the International Chamber of Commerce (ICC).
GR Message O Indicator specifying that the system is to issue an appropriate message to the buyer following each goods receipt in respect
of this purchase order.
Field Name R/O/C Description
Payment terms O Key for defining payment terms composed of cash discount percentages and payment periods.
Incoterms O Commonly-used trading terms that comply with the standards established by the International Chamber of Commerce (ICC).
GR Message O Indicator specifying that the system is to issue an appropriate message to the buyer following each goods receipt in respect
of this purchase order.
13. At the Header level, complete/review the “Texts” tab as needed. This tab enables the user to input
various types of texts and messages in various forms such as “Header text,” “Header note,” and “Pricing
types.” Note that adding texts in these fields is optional.
various types of texts and messages in various forms such as “Header text,” “Header note,” and “Pricing
types.” Note that adding texts in these fields is optional.
14. At the Header level, complete/review the “Address” tab as needed. This tab displays basic address
information for the Vendor such as street number and telephone/fax numbers. Click on the “Address
details” button to display more specific details about the Vendor’s address.
information for the Vendor such as street number and telephone/fax numbers. Click on the “Address
details” button to display more specific details about the Vendor’s address.
15. At the Header level, complete/review the “Communication” tab as needed. This tab displays
information regarding the contact information for the salesperson for the vendor as well as reference data.
information regarding the contact information for the salesperson for the vendor as well as reference data.
16. At the Header level, complete/review the following fields under the “Partners” tab:
Field Name R/O/C Description
Funct O The abbreviated form of the name that identifies the partner function. Select available values from the drop-down menu if desired.
Number O Number of a business partner in the vendor master record.
Field Name R/O/C Description
Funct O The abbreviated form of the name that identifies the partner function. Select available values from the drop-down menu if desired.
Number O Number of a business partner in the vendor master record.
17. At the Header level, complete/review the following fields under the “Additional data” tab:
Field Name R/O/C Description
Collective no. O Number or code facilitating the collective management of a number of individual RFQs (or
inquiries) in a competitive bidding procedure. May also be termed the "call for bids number" or (collective) "bid
invitation number."
Field Name R/O/C Description
Collective no. O Number or code facilitating the collective management of a number of individual RFQs (or
inquiries) in a competitive bidding procedure. May also be termed the "call for bids number" or (collective) "bid
invitation number."
18. At the Header level, review the “Status” tab. This displays various information about the status of the purchase order being created.
19. Now that the header data has been filled out, the item data can be entered.
20. Perform one of the following:
If Go To
The material being procured is not part of the Material Master (i.e. does not have a material number)… 21
The material being procured is part of the Material Master (i.e. does have a material number)… 29
19. Now that the header data has been filled out, the item data can be entered.
20. Perform one of the following:
If Go To
The material being procured is not part of the Material Master (i.e. does not have a material number)… 21
The material being procured is part of the Material Master (i.e. does have a material number)… 29
21. As required, complete/review the following fields at the Item Overview level:
Field Name R/O/C Description
A R This is the Account Assignment Category field. It specifies whether accounting for an item is to be effected via an auxiliary account (such as a cost center).
Account Assignment F is mandatory for Waste Disposal Purchase Orders. If PO for Waste Disposal created with reference to the contract the item category D MUST
be deleted and field must be blank!Example: K
Short text R Short description of the material.Example: ½” valve
PO quantity R The quantity of the item being purchased. Example: 10
OUM R Specifies the unit of measure in which the material is ordered.Example: CV
Deliv. Date R Date on which the goods are to be delivered or the service is to be performed.Example: 06/24/2004
Net price R Net price per price unit.Example: 10.00
Currency R The currency of the net price.Example: USD
Plnt R The plant ordering the material. Example: 2000
TrackingNo O Number that facilitates the monitoring of the procurement of required materials or services. This number can relate to a requisition note (or requirement notice/slip) that was
not generated in the system.
Requisitioner O Indicates for whom the material or external service shown in the purchase requisition is to be ordered.
Return O Indicates the item is a return item. For Wave One, return items do not update work orders in Maximo. However, the subsequent credit memo does update the actuals
in Maximo. Replacement items will be processed by creating a new purchase requisition in Maximo and following the standard procurement process.
If you are creating a Purchase Order for waste disposal service, you MUST add a second line for a material master item representing the actual waste which will be shipped to the vendor for disposal.
Complete next steps and then go to Step 29
Field Name R/O/C Description
A R This is the Account Assignment Category field. It specifies whether accounting for an item is to be effected via an auxiliary account (such as a cost center).
Account Assignment F is mandatory for Waste Disposal Purchase Orders. If PO for Waste Disposal created with reference to the contract the item category D MUST
be deleted and field must be blank!Example: K
Short text R Short description of the material.Example: ½” valve
PO quantity R The quantity of the item being purchased. Example: 10
OUM R Specifies the unit of measure in which the material is ordered.Example: CV
Deliv. Date R Date on which the goods are to be delivered or the service is to be performed.Example: 06/24/2004
Net price R Net price per price unit.Example: 10.00
Currency R The currency of the net price.Example: USD
Plnt R The plant ordering the material. Example: 2000
TrackingNo O Number that facilitates the monitoring of the procurement of required materials or services. This number can relate to a requisition note (or requirement notice/slip) that was
not generated in the system.
Requisitioner O Indicates for whom the material or external service shown in the purchase requisition is to be ordered.
Return O Indicates the item is a return item. For Wave One, return items do not update work orders in Maximo. However, the subsequent credit memo does update the actuals
in Maximo. Replacement items will be processed by creating a new purchase requisition in Maximo and following the standard procurement process.
If you are creating a Purchase Order for waste disposal service, you MUST add a second line for a material master item representing the actual waste which will be shipped to the vendor for disposal.
Complete next steps and then go to Step 29
22. At the Item detail level, complete/review the following fields under the “Material data” tab:
Field Name R/O/C Description
Material group R Key that you use to group together several materials or services with the same attributes, and to assign them to a particular material group.Example: 01
InfoUpdate O Checking this button determines whether the prices and conditions of this purchase order item are suggested in future PO items via the Purchasing Info Record.
Field Name R/O/C Description
Material group R Key that you use to group together several materials or services with the same attributes, and to assign them to a particular material group.Example: 01
InfoUpdate O Checking this button determines whether the prices and conditions of this purchase order item are suggested in future PO items via the Purchasing Info Record.
23. At the Item detail level, complete/review the following fields under the “Account assignment” tab. Perform one of the following:
If Go To
You will have multiple Account Assignments for this item… 24
You will not have multiple Account Assignments for this item… 27
24. Click the “Multiple acct. assignment” tab .
If Go To
You will have multiple Account Assignments for this item… 24
You will not have multiple Account Assignments for this item… 27
24. Click the “Multiple acct. assignment” tab .
25. As required, complete/review the following fields under the “Account assignment” tab:
Field Name R/O/C Description
Distribution R Indicates how the quantity and value of this purchase order item are apportioned among the individual account assignment items. Can be distributed by quantity or percentage.Example: Distribution by percentage
Quantity C Description of the Quantity. Complete this field if you selected to distribute the account assignment by quantityExample: 5
Perce C Description of the Percentage. Complete this field if you selected to distribute the account assignment by percentage.Example: 50
Cost Ctr R Key uniquely identifying a cost center.Example: 800130
G/L Acct R The G/L account number identifies the G/L account in a chart of accounts.Example: 513100
26. Proceed to step 33 to continue setting up this item.
27. As required, complete/review the following fields under the “Account assignment” tab:
Field Name R/O/C Description
G/L Account No. C The G/L account number identifies the G/L account in a chart of accounts.Example: 513100
Cost Center R Key uniquely identifying a cost center.Example: 83407
Order R** Number which identifies an order within a client. **This field is required only if the Account Assignment Category you selected is “F.”. For Waste Disposal PO it is a mandatory field as well.
28. Proceed to step 32 to continue setting up this item.
Field Name R/O/C Description
Distribution R Indicates how the quantity and value of this purchase order item are apportioned among the individual account assignment items. Can be distributed by quantity or percentage.Example: Distribution by percentage
Quantity C Description of the Quantity. Complete this field if you selected to distribute the account assignment by quantityExample: 5
Perce C Description of the Percentage. Complete this field if you selected to distribute the account assignment by percentage.Example: 50
Cost Ctr R Key uniquely identifying a cost center.Example: 800130
G/L Acct R The G/L account number identifies the G/L account in a chart of accounts.Example: 513100
26. Proceed to step 33 to continue setting up this item.
27. As required, complete/review the following fields under the “Account assignment” tab:
Field Name R/O/C Description
G/L Account No. C The G/L account number identifies the G/L account in a chart of accounts.Example: 513100
Cost Center R Key uniquely identifying a cost center.Example: 83407
Order R** Number which identifies an order within a client. **This field is required only if the Account Assignment Category you selected is “F.”. For Waste Disposal PO it is a mandatory field as well.
28. Proceed to step 32 to continue setting up this item.
29. As required, complete/review the following fields at the Item Overview level. Note that much of the required fields in the table below will display default values once the material number is inputted and the “Enter” button on the keyboard is selected.
Field Name R/O/C Description
A O This is the Account Assignment Category field. It specifies whether accounting for an item is to be effected via an auxiliary account (such as a cost center). Account Assignment F is mandatory for Waste Disposal Purchase OrdersExample: K
I O The Item Category field which defines how the procurement of a material or service item is controlled.
Material R Number that uniquely defines a material.Example: 100000016
PO quantity R Description of the PO quantity.Example: 10
OUM R Specifies the unit of measure in which the material is ordered. Example: EA
Deliv. Date R Date on which the goods are to be delivered or the service is to be performed.Example: 06/24/2004
Net price R Net price per price unit. Example: 1.00
Plnt R The plant ordering the material. Example: 2000
TrackingNo O Number that facilitates the monitoring of the procurement of required materials or services. This number can relate to a requisition note (or requirement notice/slip) that was not generated in the system.
Requisitioner O Indicates for whom the material or external service shown in the purchase requisition is to be ordered.
Return O Indicates the item is a return item. For Wave One, return items do not update work orders in Maximo. However, the subsequent credit memo does update the actuals in Maximo. Replacement items will be processed by creating a new purchase
requisition in Maximo and following the standard procurement process.
Waste Disposal Purchase Order Item to be shipped to the vendor has to be marked as Return and Free item! Go to step 30, else go to step 31
30. If creating the Waste Disposal item complete/review the following fields:
Create Purchase Order - Waste Material for Shipment
Field Name R/O/C Description
A O This is the Account Assignment Category field. It specifies whether accounting for an item is to be effected via an auxiliary account (such as a cost center). Account Assignment F is mandatory for Waste Disposal Purchase OrdersExample: K
I O The Item Category field which defines how the procurement of a material or service item is controlled.
Material R Number that uniquely defines a material.Example: 100000016
PO quantity R Description of the PO quantity.Example: 10
OUM R Specifies the unit of measure in which the material is ordered. Example: EA
Deliv. Date R Date on which the goods are to be delivered or the service is to be performed.Example: 06/24/2004
Net price R Net price per price unit. Example: 1.00
Plnt R The plant ordering the material. Example: 2000
TrackingNo O Number that facilitates the monitoring of the procurement of required materials or services. This number can relate to a requisition note (or requirement notice/slip) that was not generated in the system.
Requisitioner O Indicates for whom the material or external service shown in the purchase requisition is to be ordered.
Return O Indicates the item is a return item. For Wave One, return items do not update work orders in Maximo. However, the subsequent credit memo does update the actuals in Maximo. Replacement items will be processed by creating a new purchase
requisition in Maximo and following the standard procurement process.
Waste Disposal Purchase Order Item to be shipped to the vendor has to be marked as Return and Free item! Go to step 30, else go to step 31
30. If creating the Waste Disposal item complete/review the following fields:
Create Purchase Order - Waste Material for Shipment
Field Name R/O/C Description
Return R Check the flag for Returns. This will allow the system to create Delivery and the creation of all regulatory documents.Example: X
Free R Checking this button determines whether the price is required for this material. Since this item is non-valuated, no price is required.Example: X
31. Perform one of the following:
If Go To
You selected an “Account Assignment Category” type… 23
You left the “Account Assignment Category” field blank… 32
32. At the Item Detail level, complete/review the following fields under the “Material Data” tab. Note that much of the required fields in the table below will display default values once the material number is inputted and the “Enter” button on the keyboard is selected.
Field Name R/O/C Description
Material group R Key that you use to group together several materials or services with the same attributes, and to assign them to a particular material group.Example: 01
InfoUpdate O Checking this button determines whether the prices and conditions of this purchase order item are suggested in future PO items via the Purchasing Info Record.
Field Name R/O/C Description
Material group R Key that you use to group together several materials or services with the same attributes, and to assign them to a particular material group.Example: 01
InfoUpdate O Checking this button determines whether the prices and conditions of this purchase order item are suggested in future PO items via the Purchasing Info Record.
33. At the Item Detail level, review the fields under the “Quantities/weights” tab. Note that some of the fields will display default values once
the material number is inputted and the “Enter” button on the keyboard is selected (if the material contains a Material Master record).
the material number is inputted and the “Enter” button on the keyboard is selected (if the material contains a Material Master record).
34. At the Item Detail level, review the fields under the “Delivery schedule” tab. Note that some of the fields will display default values once the
material number is inputted and the “Enter” button on the keyboard is selected (if the material contains a Material Master record).
material number is inputted and the “Enter” button on the keyboard is selected (if the material contains a Material Master record).
35. At the Item Detail level, complete/review the following fields under the “Delivery” tab. Note that much of the required fields in the table below will display default
values once the material number is inputted and the “Enter” button on the keyboard is selected (if the material contains a Material Master record).
Field Name R/O/C Description
Overdeliv. Tol O Percentage (based on the order quantity) up to which an overdelivery of this item will be accepted.
Underdel. Tol O Percentage (based on the order quantity) up to which an underdelivery of this item will be accepted.
Plnd dely time O Number of calendar days needed to obtain the material or service if it is procured externally.
GR proc. Time O Number of workdays required after receiving the material for inspection and placement into storage.
values once the material number is inputted and the “Enter” button on the keyboard is selected (if the material contains a Material Master record).
Field Name R/O/C Description
Overdeliv. Tol O Percentage (based on the order quantity) up to which an overdelivery of this item will be accepted.
Underdel. Tol O Percentage (based on the order quantity) up to which an underdelivery of this item will be accepted.
Plnd dely time O Number of calendar days needed to obtain the material or service if it is procured externally.
GR proc. Time O Number of workdays required after receiving the material for inspection and placement into storage.
36. At the Item Detail level, complete/review the following fields under the “Invoice” tab. Note that some of the required fields in the table below will
display default values once the material number is inputted and the “Enter” button on the keyboard is selected (if the material contains a Material Master
record).
Field Name R/O/C Description
Inv. Receipt O Specifies whether an invoice receipt is linked to the purchase order item.
Final invoice O Indicates that the last invoice from a vendor has been received for an item and/or that no further invoice is expected.
GR-based IV O Indicator specifying that provision has been made for goods-receipt-based invoice verification for a purchase order item or invoice item.
Tax Code R The tax code represents a tax category which must be taken into consideration when making a tax return to the tax authorities.
display default values once the material number is inputted and the “Enter” button on the keyboard is selected (if the material contains a Material Master
record).
Field Name R/O/C Description
Inv. Receipt O Specifies whether an invoice receipt is linked to the purchase order item.
Final invoice O Indicates that the last invoice from a vendor has been received for an item and/or that no further invoice is expected.
GR-based IV O Indicator specifying that provision has been made for goods-receipt-based invoice verification for a purchase order item or invoice item.
Tax Code R The tax code represents a tax category which must be taken into consideration when making a tax return to the tax authorities.
37. At the Item Detail level, complete/review the following fields under the “Conditions” tab. Note that some of the required fields in the table below will display default values once the material number is inputted and the “Enter” button on the keyboard is selected (if the material contains a Material Master record).
Field Name R/O/C Description
CnTy O The condition type indicates, for example, whether, during pricing, the system applies a price, a discount, a surcharge, or other pricing elements, such as freight costs and sales taxes. For each of these pricing elements, there is a condition type defined in the system.
Amount O Determines how the system calculates pricing using this condition. Depending on the condition type, the rate can be a fixed amount or a percentage. If the condition includes a pricing scale, the rate displays the first line of the scale.
Field Name R/O/C Description
CnTy O The condition type indicates, for example, whether, during pricing, the system applies a price, a discount, a surcharge, or other pricing elements, such as freight costs and sales taxes. For each of these pricing elements, there is a condition type defined in the system.
Amount O Determines how the system calculates pricing using this condition. Depending on the condition type, the rate can be a fixed amount or a percentage. If the condition includes a pricing scale, the rate displays the first line of the scale.
38. At the Item Detail level, complete/review the “Texts” tab as needed. This tab enables the user to input various types of texts and
messages in various forms such as “Item text,” “Info record PO text,” and “Info record note.” Note that some of these fields will contain data
that defaults from either the Material Master record or the Purchasing Info Record (if one exist). You can choose to adopt the text as part of
the Purchase Order you are creating by selecting the adopt text button.
messages in various forms such as “Item text,” “Info record PO text,” and “Info record note.” Note that some of these fields will contain data
that defaults from either the Material Master record or the Purchasing Info Record (if one exist). You can choose to adopt the text as part of
the Purchase Order you are creating by selecting the adopt text button.
39. At the Item Detail level, complete/review the “ Delivery address” tab as needed. This tab displays basic delivery address information such as street
number and Postal code/City. Click on the “Address details” button to display more specific details about the delivery address.
number and Postal code/City. Click on the “Address details” button to display more specific details about the delivery address.
40. At the Item Detail level, complete/review the following fields under the “Confirmations” tab. Note that some of the required fields in the table
below will display default values once the material number is inputted and the “Enter” button on the keyboard is selected (if the material contains a
Material Master record).
Field Name R/O/C Description
Conf. control O Determines which confirmation categories are expected for a PO item (e.g. order acknowledgment, shipping notification).
Acknowl. reqd O Determines whether the purchasing document is to be acknowledged by the vendor.
below will display default values once the material number is inputted and the “Enter” button on the keyboard is selected (if the material contains a
Material Master record).
Field Name R/O/C Description
Conf. control O Determines which confirmation categories are expected for a PO item (e.g. order acknowledgment, shipping notification).
Acknowl. reqd O Determines whether the purchasing document is to be acknowledged by the vendor.
41. At the Item Detail level, complete/review the following fields under the “Condition control” tab. Note that some of the required fields in the table below will display default
values once the material number is inputted and the “Enter” button on the keyboard is selected (if the material contains a Material Master record).
Field Name R/O/C Description
Print price O Determines whether or not the price is to be included in the purchase order printout.
Estimated price O Indicates that the “Net price” is merely an estimated price.
42. Perform one of the following:
If Go To
To create another line item… 20
To save the Purchase Order… 43
43. Click the button to make sure the all of the required fields and data have been populated. If any errors appear, they must be fixed before the document can be saved.
44. Click the button.
If the Purchase Order being created is being created with reference to a Outline Agreement an error may occur at Step 43. This error will occur when one of the four conditions
occurs:
1) If the Purchase Order is created prior to the start date specified within the Outline Agreement.
2) If the Purchase Order is created after the end date specified within the Outline Agreement.
3) If the Purchase Order exceeds the dollar commitment specified in the Outline Agreement.
4) If the Purchase Order exceeds the estimated quantity specified in the Outline Agreement.
If the error occurs, the creator of the Purchase Order has two options:
1) Create the Purchase Order without reference to the Outline Agreement.
2) Contact the Buyer who created the Outline Agreement and discuss with them whether or not the Outline Agreement should be modified to meet the specifications of the
Purchase Order being created.
values once the material number is inputted and the “Enter” button on the keyboard is selected (if the material contains a Material Master record).
Field Name R/O/C Description
Print price O Determines whether or not the price is to be included in the purchase order printout.
Estimated price O Indicates that the “Net price” is merely an estimated price.
42. Perform one of the following:
If Go To
To create another line item… 20
To save the Purchase Order… 43
43. Click the button to make sure the all of the required fields and data have been populated. If any errors appear, they must be fixed before the document can be saved.
44. Click the button.
If the Purchase Order being created is being created with reference to a Outline Agreement an error may occur at Step 43. This error will occur when one of the four conditions
occurs:
1) If the Purchase Order is created prior to the start date specified within the Outline Agreement.
2) If the Purchase Order is created after the end date specified within the Outline Agreement.
3) If the Purchase Order exceeds the dollar commitment specified in the Outline Agreement.
4) If the Purchase Order exceeds the estimated quantity specified in the Outline Agreement.
If the error occurs, the creator of the Purchase Order has two options:
1) Create the Purchase Order without reference to the Outline Agreement.
2) Contact the Buyer who created the Outline Agreement and discuss with them whether or not the Outline Agreement should be modified to meet the specifications of the
Purchase Order being created.
The system displays the message, "Standard PO created under the number 45XXXXXXXX."
45. You have completed this transaction.
Result
You have a new purchase order.
Comments
To process material master return items, proceed to transaction VL10B to create the delivery document.
To process non-material master return items, proceed to transaction MIGO_GR to create the return delivery.
45. You have completed this transaction.
Result
You have a new purchase order.
Comments
To process material master return items, proceed to transaction VL10B to create the delivery document.
To process non-material master return items, proceed to transaction MIGO_GR to create the return delivery.
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ALE
BAPI
BADI
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FUNCTIONAL SIDE
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