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Time Management

SAP HR Time Management functionality includes time collection, evaluation of time and absence
data for payroll leave management and reporting. It also automatically calculates leave accruals,
overtime, shift premiums and bonuses.   


SAP HR Time Management functionality includes time collection, evaluation of time and absence
data for payroll leave management and reporting. It also automatically calculates leave accruals,
overtime, shift premiums and bonuses.   

























Time data is used to process Payroll, internal & external reporting Payroll needs time data to
process:

  • Hours worked
  • Overtime
  • Shift times
  • Vacation
  • Absence to be paid

Time is also used for

  • Internal reporting - by management to evaluate and project costs.
  • External reporting - tracking of time data for Labor Union requirement etc. For e.g. Labor
    union requires statistical data concerning the amount of overtime spent on certain shifts etc.

Time data is stored in various infotypes. This data is evaluated according to various rules during
time evalution and the processed data is transferred to payroll.

Time data is generally collected by a third party recording terminal. Time data is recorded in
various ways. E.g. Punch cards, Manual time sheets that stores hours worked for each day along
with any absences.

All the absence's and attendance in a day are uploaded into SAP and analyzed using the pre-
defined times in the employees Work Schedule rule. After processing the time events, the system
generates wage types and time types based on pre-defined rules within the time evaluation
program. These wage types and time types are then used for Interfacing to payroll, reporting etc.

























  • The employee work schedule is an integral part of R/3 Time Management containing the
    planned specifications for employee working time.

  • An employee’s planned working time is represented in a work schedule. The work schedule is
    generated from a period work schedule and a public holiday calendar. The period work
    schedule comprises a set sequence of daily work schedules. The daily work schedule
    contains information on a day’s working time including breaks. The sequence can reflect
    regular and variable working times. The period work schedule is applied to the calendar,
    taking into account specifications in the public holiday calendar. The work schedule rule
    encompasses all the specifications required to define the work schedule.

The work schedule is used as the basis for time data evaluation.

Examples

The work schedule shows how many hours’ salaried employees must work to be entitled to their
full salary. Depending on the specifications defined for the individual employee, any additional
hours worked are identified as overtime in R/3 Time Evaluation.

If you only record deviations to the work schedule, planned working time is used as the basis for
time evaluation.

You assign a work schedule to an employee in the Planned Working Time infotype (0007) using
work schedule rules.
























  • The standard R/3 System already contains public holiday calendars that include regional
    public holidays. You can change existing and define new public holidays in the public holiday
    list. In addition, you can change existing or define new public holiday calendars. You assign a
    public holiday calendar to personnel subarea.
  • Public holidays are taken into account when determining bonuses or calculating leave, for
    example.

























In R/3 Time Management, there are certain infotype records that you must create for every
employee. Time management data is stored in the same master data records used by other HR
areas, such as R/3 Payroll Accounting or R/3 Personnel Planning and Development.

  • The following master data infotypes are required for Time Management:
  • Organizational Assignment (0001)
  • Personal Data (0002)
  • Planned Working Time (0007):You must have entered the appropriate Time Management
    status, determining whether the employee‘s time data is processed in R/3 Time Evaluation
    or in R/3 Payroll Accounting.
  • Time Recording Info (0050):
    This infotype is used in R/3 Time Evaluation. It can contain interface data on the subsystem
    and additional data on the employee that is relevant for time evaluation. Employees leave
    entitlement is managed in the Absence Quotas infotype (2006).
























  • If an employee records his or her actual times at a time recording system, you can view the
    recorded time events in the Time Events infotype (2011).
  • You can use the Time Events infotype (2011) to enter or correct time events that were not
    uploaded or that were incorrectly uploaded to the SAP R/3 System. You can use list entry to
    enter several time events for one personnel number at the same time.
  • The infotype contains information on the origin of the record (whether it was recorded
    manually or by a subsystem) and on the terminal ID, for instance.
    The infotype can also store information on a different payment (premium, different pay scale
    group, and so on) or a different cost center. The information can either be entered manually
    or by a time recording system.
























  • Time evaluation is performed by the time evaluation driver RPTIME00. It evaluates
    employees' time data that has been recorded either at the time recording terminals or in the
    time management infotypes.
  • Time evaluation generally runs once daily, overnight, and is started using a batch job. It is
    normally used for large groups of employees.  
    You can also run time evaluation for individual employees or groups of employees, or for
    particular past evaluation periods. This function is particularly useful for test purposes, for
    example.
  • The time evaluation report can also be run for future periods.  A future evaluation can be
    useful in the following situations:

  • You want time evaluation to determine an employee’s anticipated absence entitlements
    when absence quotas are built up automatically.
  • You want to evaluate planned times in shift planning while taking anticipated overtime
    income into account, for example
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